Billy Lids Kindy aims to assist families who are most in need and may prioritise filling vacancies with children who are:

• at risk of serious abuse or neglect
• a child of a sole parent who satisfies, or parents who both satisfy, the activity test through paid employment.

Providers are asked to (but are not legally obliged to prioritise children). CCS Handbook p.51

To secure a child’s position families are required to pay two weeks of fees up front to secure the position.

Children with disabilities will be enrolled, if in the opinion of management, Billy Lids Kindy can meet the child’s needs. Additional resources and funding may be required through disability and inclusion programs.

When a family has indicated their interest in enrolling their child in Billy Lids Kindy, we will organise an enrolment meeting to share information and build relationships.

• Families will be provided with a range of information about Billy Lids Kindy which may include:
• Billy Lids Kindy philosophy, inclusion, programming methods, incursions, excursions, fees, Child Care Subsidy, policies, procedures, SunSmart requirements, regulations and the licensing and assessment process for Queensland, Early Years Learning Framework, the National Quality Framework, signing in and out procedure, room routines, educator qualifications, introduction of educator in the room the child will be starting in, and educator and parent communication strategies.
• Families will be invited to ask questions and seek any further information they may require
• Families will be provided with possible vacancies and start date
• Families will be invited to bring their child into Billy Lids Kindy at a time that is mutually convenient to familiarise themselves with the environment and educators as part of the Orientation process
• Any matters that are of a sensitive nature, such as discussing a child’s medical needs, Court Orders, parenting plans or parenting orders, will be discussed privately with management. Families will be required to bring any documents required in relation to court orders, medical needs or plans.
• Families will complete the enrolment form informing management of their child’s interests, strengths and individual needs
• If a family or child uses English as a second language or speak another language at home, we request that families provide us with some key words in the language/s the child speaks so that educators can learn these words. Educators may use visuals to assist the child’s understanding and be able to communicate with others.
• Families who wish to receive CCS as reduced fees must apply for CCS through the myGov website/app, this includes completing the Child Care Subsidy activity test.
• Information about gap fees and absences will be discussed
• It is a legal requirement that prior to the child starting at Billy Lids Kindy we have all required documents including
  • the completed enrolment form
  • medical management plans (if relevant) completed by the child’s general practitioner
  • birth certificate or passport
  • a current Immunisation History Statement from the Australian Immunisation Register (AIR) showing the child is up to date with immunisations for their age and
  • details of any court orders, parenting orders or parenting plans
• It is a requirement of the Family Assistance Office that immunisation information held by Billy Lids Kindy is kept current. Parents are reminded mid-way through the year to provide any immunisation updates to Billy Lids Kindy in order to continue receiving childcare subsidy.
• Children must meet the immunisation requirements to be eligible for Family Tax Benefit (FTB) Part A and Child Care Subsidy (CCS). Some exemptions apply; however families are advised that vaccination conscientious objection is not a valid exemption.
• Parents must notify Billy Lids Kindy if their child is not up to date with their immunisations for their age via the enrolment form and attach the required documentation on their AIR immunisation History Statement.
• National and state legislation in relation to immunisation for childcare: Queensland legislation does not make immunisation mandatory for children to be enrolled in approved ECEC services. Enrolment and/or attendance of children is at the discretion of Billy Lids Kindy. Each Queensland ECEC service must adjust their policy to provide clear information to families. [read more here]
• Unborn children may be placed on the waiting list to avoid the unfair allocation of places that may occur if children can only be placed on the list after birth. If an unborn child is placed on the waiting list, the family must advise Billy Lids Kindy of the expected birth date. It is the responsibility of the parent to inform Management of the name and date of birth of the child within three months after the expected birth date. If this information is not provided, then the child and family details will be removed from the list.
• It is the family’s responsibility to keep Billy Lids Kindy informed of any changes to the information recorded on the application form.

1. Full name/s of parent/s (or the person legally responsible for the care of the child) residential address, place of employment and contact telephone number
2. Each parent’s occupation and work hours.
3. The full name, residential address and contact telephone number of a person or persons, authorised by the parent who may be contacted in case of an emergency concerning the child if a parent is unable to be contacted (authorised nominee)
4. The full name, address and contact telephone number of any person authorised by the parent to collect the child from Billy Lids Kindy (authorised nominee)
5. Full name of the child
6. Child’s date of birth
7. Child’s birth certificate or passport
8. Child’s residency status
9. Child’s address
10. Gender of the child
11. Cultural background of the child
12. Provision of care – if care will be a routine and/or casual etc.
13. Session start and end times
14. Complying Written Agreement including fee information
15. Immunisation History Statement
16. Any court orders or parenting agreements regarding the child
17. The primary language spoken by the child; if the child has not learnt to speak, the child’s family’s language
18. Any special requirements of the family, including for example cultural or religious requirements
19. The individual needs of a child with a disability or with other additional needs
20. A statement/authorisation indicating the name and address and contact details of any person who is authorised to consent to the administration of medication to the child
21. Authorisation and signature by parent/authorised person for the approved provider, nominated supervisor or educator to seek:

• medical treatment for the child from a registered practitioner, hospital or ambulance service
• transportation of the child by an ambulance service

22. Child’s Medicare number (if available)
23. Specific healthcare needs of the child, including allergies and intolerances
24. Any medical management plan for a specific severe healthcare need, medical condition, or allergy, such as an Anaphylaxis Emergency Management Plan or Risk Minimisation Plan.
25. Details of any dietary restrictions for the child
26. The name, address and telephone number of the child’s doctor
27. Authorisation for regular occurring transportation and regular outings/excursions
28. CRN for child and claimant

During the orientation of Billy Lids Kindy, families will:

• be provided with the enrolment form to be completed or shown how to complete this through an online platform
• have Child Care Subsidy explained to families and assistance may be offered to assist with the application process
• be provided with an outline of Billy Lids Kindy policies which will include key policies such as: Payment of fees, Sun Safe, Incident, Injury, Trauma and Illness, Control of infectious diseases, Sick Child and Administration of Medication
• shown the signing in/out process for attendance
• advised of appropriate clothing for children to wear to Billy Lids Kindy, including shoes, hats and sunscreen
• informed about policies regarding children bringing in toys from home
• introduced to their child’s educators
• taken on a tour around Billy Lids Kindy
• invited to visit Billy Lids Kindy at different times during the day
• provided with suggestions for developing and maintaining a routine for saying goodbye to their child
• asked to share information on any medical management plan or specific healthcare needs of their child (if applicable)
• informed of the daily report and how parents can view this or informed about the online platform/App Billy Lids Kindy may use
• introduced to the room routine and Service program, including portfolios and the observation cycle
• informed about Service communication strategies including meetings, interviews, newsletters, emails, etc.
• given the opportunity to set goals for their child
• confirm preferred method of communication.

Once the enrolment fee and bond has been paid, families will be provided with an enrolment pack which consists of:

• Family Handbook, which outlines Billy Lids Kindy’s operation and philosophy
• current fee structure and payment details
• Child Care Subsidy (CCS) information
• Information about the online App or platform
• Information on the National Quality Framework, National Quality Standards and the Early Years Learning Framework
• ECA Code of Ethics brochure
• Lunchbox and Snack ideas
• Munch and Move Fact Sheets

Child Care Subsidy (CCS) offers assistance to families to help with the cost of childcare for children aged 0-13 years. There are three factors that determine a family’s level of CCS. These are:

• Combined annual family income
• Activity test – the activity level of both parents
• Service type – type of child care service and whether the child attends school

• Documentation may be required such as Australian driver licence, Australian passport, Foreign passport, Australian birth certificate, Australian Marriage certificate, Australian citizenship certificate
• Families are provided with a Customer Reference Number (CRN)
• Child Care Subsidy is paid directly to providers to be passed on to families as a fee reduction
• Families will contribute to their childcare fees and pay Billy Lids Kindy the difference between the fee charged and the subsidy amount- generally called the ‘gap fee’
• Families may also be eligible for Additional Child Care Subsidy depending upon their circumstance.

Consideration will be made to each family regarding the initial settling in period and strategies may be offered to assist both parents and the child. Parents will be reassured that they are able to stay with their child for as long as they choose in the early days; speak to their child’s educator at any time; contact Billy Lids Kindy during the day to ‘check’ in on their child and request help with separation if this is a problem for their child.

On the first day, the child and their family will be welcomed by the Director or Nominated Supervisor and shown where or how to sign their child in/out of Billy Lids Kindy.

• They will be greeted by an educator and walked to their room
• The educator will discuss what is happening in the room, and show where the child’s locker is located
• Information about collecting their child at the end of the day will be discussed
• Educators will ensure information about the child’s first day is shared with parents (through online APP or daybook)
• Management will ensure the orientation checklist has been completed and all required documents and information has been received from families.