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  >  Enrolment


Enrolment and orientation is an exciting and emotional time for children and families.

It is important to manage this time with sensitivity and support, building partnerships between families and Billy Lids Kindy. Such partnerships enable Billy Lids Kindy and families to work toward the common goal of promoting consistent quality outcomes for individual children and Billy Lids Kindy.

Enrolment and orientation is an exciting and emotional time for children and families. It is important to manage this time with sensitivity and support, building partnerships between families and Billy Lids Kindy. Such partnerships enable Billy Lids Kindy and families to work toward the common goal of promoting consistent quality outcomes for individual children and Billy Lids Kindy.

We aim to ensure children and families receive a positive and informative enrolment and orientation process that meets their individual needs. We strive to establish respectful and supportive relationships between families and Billy Lids Kindy to promote positive outcomes for children whilst adhering to legislative requirements.

Enrolments will be accepted providing:
a) The maximum daily attendance does not exceed the licensed capacity of Billy Lids Kindy
b) A vacancy is available for the booking required,
c) The adult to child ratio is maintained in each room
d) Priority of access guidelines are adhered to.

Enrolment Policy

Priority of Access

Billy Lids Kindy aims to assist families who are most in need and may prioritise filling vacancies with children who are:

  • At risk of serious abuse or neglect
  • A child of a sole parent who satisfies, or parents who both satisfy, the activity test through paid employment.

To secure a child’s position families are required to pay two-weeks in advance which is calculated at full fee less CCS entitlement to secure the position.

Children with disabilities will be enrolled, if in the opinion of management, Billy Lids Kindy can meet the child’s needs. Additional resources and funding may be required.

Information Required


  1. The parent’s full name, residential address, place of employment and contact telephone number.
  2. The full name, residential address, place of employment and contact telephone number of a person authorised by the parent who may be contacted in case of an emergency concerning the child if a parent is unable to be contacted.
  3. The full name, residential address, place of employment and contact telephone number of any person authorised by the parent to collect the child from Billy Lids Kindy.
  4. The full name of the child.
  5. The child’s date of birth.
  6. The child’s address.
  7. Names of the child’s parents.
  8. The gender of the child.
  9. Provision of care – if care will be a routine and/or casual etc.
  10. Session start and end times.
  11. Agreement on Fee information.
  12. Any court orders or parenting agreements regarding the child.
  13. The primary language spoken by the child; if the child has not learnt to speak, the child’s family’s language.
  14. The cultural background of the child.
  15. Any special requirements of the family, including for example cultural or religious requirements.
  16. The needs of a child with a disability or with other additional needs.
  17. A statement indicating parental permission for any medications to be administered to the child whilst at Billy Lids Kindy. Only a parent on the enrolment form can authorise the administration of medication.
  18. The child’s Medicare number.
  19. Specific healthcare needs of the child, including allergies and intolerances.
  20. Any medical management plan for a specific severe healthcare need, medical condition, or allergy, such as an Anaphylaxis Emergency Management Plan or Risk Minimisation Plan.
  21. Details of any dietary restrictions for the child.
  22. A statement indicating parental permission for Billy Lids Kindy to seek emergency medical treatment at a hospital or from ambulance services.
  23. The name, address and telephone number of the child’s doctor.
  24. Excursion permission for regular occurring outings.
  25. The immunisation status of the child.
  26. CRN for child and claimant.
  27. Birth Certificate.
  28. Child Care Subsidy Assessment confirmation.
Enrolment Process

When a family has indicated their interest in enrolling their child in Billy Lids Kindy, the following will occur:

  • Any matters that are sensitive of nature, such as discussing a child’s medical needs, Court Orders, parenting plans or parenting orders, will be discussed privately with management. Families will be required to bring any documents required in relation to court orders, or medical needs or plans.
  • Families will be invited to come on a tour of Billy Lids Kindy.
    • Families will be provided with a range of information about Billy Lids Kindy which will include: programming methods, incursions, excursions, inclusion, fees, policies, procedures, sun smart requirements, regulations and the licensing and assessment process for our State, signing in and out procedure, the National Quality Framework, room routines, educator qualifications, introduction of educator in the room the child will be starting in, and educator and parent communication strategies.
  • Families are invited to ask questions and seek any further information they require.
  • Families are given a copy of the Parent Handbook, which outlines Billy Lids Kindy operation and philosophy.
  • Families will be provided with vacancies, a start date and a suitable time for the child to be orientated to Billy Lids Kindy.
  • Families will complete the enrolment form informing management of their child’s interests, strengths and individual needs.
  • If a family or child uses English as a second language or speak another language at home, we request that at this time families provide us with some key words in the language/s the child speaks so that educators can learn the words. Educators will furthermore use visuals to assist the child to understand and be able to communicate with others.
  • Families must complete a Child Care Subsidy assessment to check eligibility and entitlements to CCS. This can be done online through myGov website.
  • Where there are certain changes to the individual Complying Written Arrangements (CWA) for care between the provider and an individual, the provider must update the arrangement in writing, and the families are required to confirm the changes through myGov.
  • Families will be invited to bring their child into Billy Lids Kindy at a time that is mutually convenient to familiarise themselves with the environment and educators.
  • It is a legal requirement that prior to the child starting at Billy Lids Kindy we have all required documents including the completed enrolment form, medical plans, birth certificate or passport, immunisation status and any court orders.
  • It is a requirement of the Family Assistance Office that immunisation information held by Billy Lids Kindy is kept current. Parents are reminded mid-way through the year to provide any immunisation updates to Billy Lids Kindy in order to continue receiving childcare benefits.
  • Parents must notify Billy Lids Kindy if their child has not been immunised via the enrolment form.
  • Families are to be advised that since January 2018 children who have not been immunised due to parent’s conscientious objection are not entitled to CCS and will be required to pay full fees.
  • Families are required to provide current Australian Immunisation Register (AIR) History Statement which shows that the child is up to date with their scheduled immunisations. The AIR is a national register administered by Medicare that records details of vaccinations given to children.
  • Unborn children may be placed on the waiting list to avoid the unfair allocation of places that may occur if children can only be placed on the list after birth. If an unborn child is placed on the waiting list, the family must advise Billy Lids Kindy of the expected birth date. It is the responsibility of the parent to inform Management of the name and date of birth of the child within three months after the expected birth date. If this information is not provided, then the child and family details will be removed from the list.
  • It is the family’s responsibility to keep Billy Lids Kindy informed of any changes to the information recorded on the application form.
Enrolment Pack

Once the bond has been paid, families will be provided with an enrolment pack which consists of:

  • Current fee structure and payment details
  • Parent Handbook
  • Information on the National Quality Framework, National Quality Standards and the Early Years Learning Framework
  • Lunchbox and Snack ideas
  • Child Care Subsidy information

During the orientation of Billy Lids Kindy, families will be:

  • Given Billy Lids Kindy enrolment form to be completed
  • Provided with an outline of Billy Lids Kindy policies which will include fee payment, sun safety, illness and accident, and medical authorisation
  • Advised of the enrolment fee and bond
  • Shown the signing in/out process
  • Advised of appropriate clothing for children to wear to Billy Lids Kindy, including shoes
  • Informed about policies regarding children bringing in toys from home
  • Introduced to their child’s Educators
  • Taken on a tour around Billy Lids Kindy
  • Asked to share information on any medical management plan or specific healthcare needs of their child (if applicable)
  • Informed of the daily report and how parents can view this
  • Introduced to the room routine and Service program, including portfolios and the observation cycle.
  • Informed about Service communication strategies including meetings, interviews, newsletters, emails, etc.
  • Informed about Billy Lids Kindy’s SunSafe Policy regarding hats and sunscreen
  • Given the opportunity to set Family Goal’s for their child
  • Confirm preferred method of communication
Child Care Subsidy
  • Child Care Subsidy (CCS) replaces the Child Care Benefit (CCB) and Child Care Rebate (CCR) with a single, means-tested subsidy.
  • Families must complete the ‘Child Care Subsidy Assessment’ Task online through the myGov website.
  • Child Care Subsidy is paid directly to providers to be passed on to families as a fee reduction.

Families will contribute to their childcare fees and pay Billy Lids Kindy the difference between the fee charged and the subsidy amount.

Your Child's First Day
  • The child and their family will be welcomed into their room
  • They will be greeted by one of the Educators who will show them where to sign in and out, discuss what is happening in the room, and show where the child’s locker is located.
  • Management will ensure the orientation checklist has been completed and all required documents and information has been received from families.

Daily Sessions

We offer 8, 10 and 11 hour sessions Monday to Friday.
*Prices starting from.

8 Hour Session

8:30am - 4:30pm
$ 69.00*

10 Hour Session

7:30am - 5:30pm
$ 79.00*

11 Hour Session

7:00am - 6:00pm
$ 94.00*