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  >  Enrolment


Enrolment and orientation is an exciting and emotional time for children and families.

It is important to manage this time with sensitivity and support, building partnerships between families and Billy Lids Kindy. Such partnerships enable Billy Lids Kindy and families to work toward the common goal of promoting consistent quality outcomes for individual children and Billy Lids Kindy.

Enrolment and orientation is an exciting and emotional time for children and families. It is important to manage this time with sensitivity and support, building partnerships between families and Billy Lids Kindy. Such partnerships enable Billy Lids Kindy and families to work toward the common goal of promoting consistent quality outcomes for individual children and Billy Lids Kindy.

We aim to ensure children and families receive a positive and informative enrolment and orientation process that meets their individual needs. We strive to establish respectful and supportive relationships between families and Billy Lids Kindy to promote positive outcomes for children whilst adhering to legislative requirements.

Enrolments will be accepted providing:
a) The maximum daily attendance does not exceed the licensed capacity of Billy Lids Kindy
b) A vacancy is available for the booking required,
c) The adult to child ratio is maintained in each room
d) Priority of access guidelines are adhered to.

Enrolment Policy

Priority of Access

Billy Lids Kindy aims to assist families who are most in need and may prioritise filling vacancies with children who are:

  • At risk of serious abuse or neglect
  • A child of a sole parent who satisfies, or parents who both satisfy, the activity test through paid employment.

To secure a child’s position families are required to pay two-weeks in advance which is calculated at full fee less CCS entitlement to secure the position.

Children with disabilities will be enrolled, if in the opinion of management, Billy Lids Kindy can meet the child’s needs. Additional resources and funding may be required.


When a family has indicated their interest in enrolling their child in Billy Lids Kindy, we will organise an enrolment meeting to share information and build relationships.

  • Families will be provided with a range of information about Billy Lids Kindy which may include:
    • the service philosophy, inclusion, programming methods, menu, incursions, excursions, fees, Child Care Subsidy, policies, procedures, SunSmart requirements, regulations and the licensing and assessment process for our State, signing in and out procedure, the National Quality Framework, room routines, educator qualifications, introduction of educator in the room the child will be starting in, and educator and parent communication strategies.
  • Families will be invited to ask questions and seek any further information they may require
  • Families will be provided with possible vacancies and start date
  • Families will be invited to bring their child into Billy Lids Kindy at a time that is mutually convenient to familiarise themselves with the environment and educators as part of the Orientation process
  • Any matters that are of a sensitive nature, such as discussing a child’s medical needs, Court Orders, parenting plans or parenting orders, will be discussed privately with management. Families will be required to bring any documents required in relation to court orders, medical needs or plans.
  • Families will complete the enrolment form informing management of their child’s interests, strengths and individual needs
  • If a family or child uses English as a second language or speak another language at home, we request that families provide us with some key words in the language/s the child speaks so that educators can learn these words. Educators may use visuals to assist the child’s understanding and be able to communicate with others.
  • Families who wish to receive CCS as reduced fees must apply for CCS through the myGov website/app, this includes completing the Child Care Subsidy activity test.
  • Information about gap fees and absences will be discussed.
  • It is a legal requirement that prior to the child starting at Billy Lids Kindy we have all required documents including
    • the completed enrolment form
    • medical management plans (if relevant) completed by the child’s general practitioner
    • birth certificate or passport
    • a current Immunisation History Statement from the Australian Immunisation Register (AIR) showing the child is up to date with immunisations for their age and
    • details of any court orders, parenting orders or parenting plans
  • It is a requirement of the Family Assistance Office that immunisation information held by the Service is kept current. Parents are reminded mid-way through the year to provide any immunisation updates to the Service in order to continue receiving childcare subsidy.
  • Parents must notify the Service if their child is not up to date with their immunisations for their age via the enrolment form and attach the required documentation on their AIR immunisation History Statement.
  • Unborn children may be placed on the waiting list to avoid the unfair allocation of places that may occur if children can only be placed on the list after birth. If an unborn child is placed on the waiting list, the family must advise the Service of the expected birth date. It is the responsibility of the parent to inform Management of the name and date of birth of the child within three months after the expected birth date. If this information is not provided, then the child and family details will be removed from the list.
  • It is the family’s responsibility to keep the Service informed of any changes to the information recorded on the application form.
Information Required


  1. The parent’s full name, residential address, place of employment and contact telephone number.
  2. The full name, residential address, place of employment and contact telephone number of a person authorised by the parent who may be contacted in case of an emergency concerning the child if a parent is unable to be contacted.
  3. The full name, residential address, place of employment and contact telephone number of any person authorised by the parent to collect the child from Billy Lids Kindy.
  4. The full name of the child.
  5. The child’s date of birth.
  6. The child’s address.
  7. Names of the child’s parents.
  8. The gender of the child.
  9. Provision of care – if care will be a routine and/or casual etc.
  10. Session start and end times.
  11. Agreement on Fee information.
  12. Any court orders or parenting agreements regarding the child.
  13. The primary language spoken by the child; if the child has not learnt to speak, the child’s family’s language.
  14. The cultural background of the child.
  15. Any special requirements of the family, including for example cultural or religious requirements.
  16. The needs of a child with a disability or with other additional needs.
  17. A statement indicating parental permission for any medications to be administered to the child whilst at Billy Lids Kindy. Only a parent on the enrolment form can authorise the administration of medication.
  18. The child’s Medicare number.
  19. Specific healthcare needs of the child, including allergies and intolerances.
  20. Any medical management plan for a specific severe healthcare need, medical condition, or allergy, such as an Anaphylaxis Emergency Management Plan or Risk Minimisation Plan.
  21. Details of any dietary restrictions for the child.
  22. A statement indicating parental permission for Billy Lids Kindy to seek emergency medical treatment at a hospital or from ambulance services.
  23. The name, address and telephone number of the child’s doctor.
  24. Excursion permission for regular occurring outings.
  25. The immunisation status of the child.
  26. CRN for child and claimant.
  27. Birth Certificate.
  28. Child Care Subsidy Assessment confirmation.

During the orientation of Billy Lids Kindy, families will:

  • be provided with the enrolment form to be completed or shown how to complete this through an online platform
  • have Child Care Subsidy explained to families and assistance may be offered to assist with the application process.
  • be provided with an outline of the Service policies which will include key policies such as: Payment of fees, Sun Safe, Incident, Injury, Trauma and Illness, Control of infectious diseases, Sick Child and Administration of Medication
  • shown the signing in/out process
  • advised of appropriate clothing for children to wear to the Service, including shoes, hats and sunscreen
  • informed about policies regarding children bringing in toys from home
  • introduced to their child’s educators
  • taken on a tour around the Service
  • invited to visit the service at different times during the day
  • provided with suggestions for developing and maintaining a routine for saying goodbye to their child
  • asked to share information on any medical management plan or specific healthcare needs of their child (if applicable)
  • informed of the daily report and how parents can view this or informed about the online platform/App the Service may use
  • introduced to the room routine and Service program, including portfolios and the observation cycle
  • informed about Service communication strategies including meetings, interviews, newsletters, emails, etc.
  • given the opportunity to set goals for their child
  • confirm preferred method of communication.
Enrolment Pack

Once the enrolment has been confirmed, families will be provided with an enrolment pack which consists of:

  • Family Handbook, which outlines Billy Lids Kindy’s operation and philosophy
  • current fee structure and payment details
  • Child Care Subsidy (CCS) information
  • Information about the online App or platform
  • Information on the National Quality Framework, National Quality Standards and the Early Years Learning Framework
  • Lunchbox and Snack ideas
Child Care Subsidy

Child Care Subsidy (CCS) offers assistance to families to help with the cost of childcare for children aged 0-13 years. There are three factors that determine a family’s level of CCS. These are:

Child Care Package – Information for families

  • Documentation may be required such as Australian driver licence, Australian passport, Foreign passport, Australian birth certificate, Australian Marriage certificate, Australian citizenship certificate
  • Families are provided with a Customer Reference Number (CRN)
  • Child Care Subsidy is paid directly to providers to be passed on to families as a fee reduction
  • Families will contribute to their childcare fees and pay the Service the difference between the fee charged and the subsidy amount- generally called the ‘gap fee’
  • Families may also be eligible for Additional Child Care Subsidy depending upon their circumstance.
Your Child's First Day

Consideration will be made to each family regarding the initial settling in period and strategies may be offered to assist both parents and the child. Parents will be reassured that they are able to stay with their child for as long as they choose in the early days; speak to their child’s educator at any time; contact the service during the day to ‘check’ in on their child and request help with separation if this is a problem for their child.

On the first day, the child and their family will be welcomed by the Director or Nominated Supervisor and shown where or how to sign their child in/out of the service

  • They will be greeted by an educator and walked to their room
  • The educator will discuss what is happening in the room, and show where the child’s locker is located
  • Information about collecting their child at the end of the day will be discussed
  • Educators will ensure information about the child’s first day is shared with parents (through online APP or daybook)
  • Management will ensure the orientation checklist has been completed and all required documents and information has been received from families.

Daily Sessions

We offer 8, 10 and 11 hour sessions Monday to Friday.
*Prices starting from.

8 Hour Session

8:30am - 4:30pm
$ 75.00*

10 Hour Session

7:30am - 5:30pm
$ 85.00*

11 Hour Session

7:00am - 6:00pm
$ 100.00*